Conferences provide a great way to broaden your network of like-minded people, share your ideas and ease up tension at the workplace through effective team-building. Well organized events will normally leave you bursting with fresh ideas and wondering why the aha! moment hadn’t come any sooner.
To set up a successful event however requires a lot of skill not to mention tireless effort. You should be prepared for late nights, a roller coaster of emotions and your social life will be interrupted in no small measure. A lot of people fail at event organizing as they mostly try to retrofit ideas from previous conferences which mostly results in a mediocre conference or an outright disaster.
By simply having a check-off list while planning your first conference you will have avoided the many pitfalls that many novice organizers fall into. Here are a couple of things you should be sure to get right from the get-go:
It may sound pretty obvious but torturing yourself with thoughts of everything that could go wrong may easily make you forget why the conference is held in the first place! A principle unifying idea not only sets the tone for the entire event but also offers guidance on what items should be the main focus; it makes creating an invitation list for the attendees much easier and makes choosing guest speakers a breeze!
Conventional conferences are not virtual and so determining a venue that is comfortable for all the attendees is critical. Attendees are more likely to be excited about an event held in a conference hall with an airy feel to it featuring large windows with a stunning view as compared to some dingy basement accented with a hint of mustiness. Comfort for the attendees means that they’ll have a better attention span and even want to stay behind and meet new people once the speakers conclude their speeches.
Speakers can either make or break an event. Different speakers will have various ways of capturing the attendees attention for the time they’re up on stage. While most people will try to keep their allotted time at a minimum while offering the most value some subjects require an exhaustive explanation and its fairly common for the audience to drift off to what they had for breakfast or a less banal topic.
According to the journal of Primary Prevention (2007) laughter influences the amount of effort put toward a goal. This would come in handy especially during conferences that are geared toward workplace team-building. In addition optimism and motivation levels were boosted by laughter among the participants of the study making them more effective at work. Just because a subject is dynamic or the speaker is unable to build rapport with the audience shouldn’t mean that it’s ok to settle for a gloomy conference.
Here at Laughterworks we specialize in helping teams create an environment that is great fun for all. We are well spread out across the country and have laughter leaders in each state in Australia. For more on how you can make your next conference a fun and interactive experience please get in touch with us: firstname.lastname@example.org or (+ 61) 438 545 607.